Bank of hours
Sell a block of hours. Watch it draw down.
A bank of hours is one of the easiest things to sell and one of the hardest to track — which is why most teams end up running it in a spreadsheet beside their time tracker. Militime models it natively, so the balance is just there.
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Bank of hours
100h purchasedEvery tracked entry draws the balance down as it lands.
The job to be done
Why a bank of hours usually ends up in a spreadsheet
The balance has to be live
A block sold up front is only useful if everyone can see what's left. Every tracked entry draws the balance down as it lands, so the number is current rather than reconstructed on request.
No month-end reconciliation
There is nothing to add up, because it was never added up separately in the first place. The hours you tracked and the hours you've consumed are the same hours.
You can see the next sale coming
Watching a block deplete tells you when to have the conversation about the next one — several weeks before the client hits zero and the work has to stop.
Project-specific billing
Every project bills differently. Militime already knows.
Most trackers give you one rate and call that billing. Here each project carries its own model — and the totals, the utilization and the reports follow on their own.
Hourly
Per-client and per-project rates, with date-ranged changes that apply themselves to the right entries.
Hourly
Rate changed Jun 1Date-ranged rates apply themselves to the right entries.
Retainer
Recurring cycles with live utilization: hours delivered against hours committed, and overflow that carries into the next cycle.
Retainer
Jun 12 – 251.5h left in this cycle — overflow carries into the next one.
Bank of hours
Sell a block up front. Every tracked entry draws the balance down, so nobody is surprised at month end.
Bank of hours
100h purchasedEvery tracked entry draws the balance down as it lands.
Fixed price
One agreed fee. Militime tracks the effective hourly rate as the work lands, so you feel the squeeze early enough to matter.
Fixed price
$10,000The fee is agreed. The effective rate is what tells you how it's going.
One engine
Four billing models, one timer. You never choose how to track. You choose how the project is sold — once — and the tracking follows from there.
Questions
Banks of hours in Militime
- A bank of hours is bought once and drawn down until it's gone — a hundred hours, spent at whatever pace the work takes. A retainer is a recurring commitment that resets each cycle. Militime supports both as distinct billing models, and each project uses whichever matches how you actually sold it.
- Tracking carries on. The balance keeps counting past zero so any overage is visible rather than silently absorbed — which is generally the conversation you want to have with a client while it's small.
- Yes. Adjust the committed hours on the project when they top up, or run the new block as its own project if you'd rather keep the two purchases reported separately.
Trust
What we can actually prove
Militime is early. Rather than invent numbers, here is who runs it, where your data lives, and what happens if you decide to leave.
Encrypted end to end
TLS 1.3 in transit and encrypted at rest on Supabase's hardened Postgres. Backups inherit the same protection.
Stripe handles every card
Subscription payments run through Stripe. Militime never sees or stores your card details.
Built and run from Montreal
Designed around Quebec's Law 25 and Canada's PIPEDA, with GDPR access, erasure and portability treated as product requirements.
Your data leaves when you do
Export every project, report and time entry as CSV or PDF on demand. Ask us to delete the account and we honour it end to end.
There are no customer quotes here yet, because we don't have permission to print any.
We'd rather leave the space empty than write a testimonial and attribute it to a job title. If you use Militime and would let us quote you by name, we'd genuinely like to hear from you.
Tell us how it's goingGive your bank of hours a live balance.
Add a client, pick how the project bills, start the timer. Fourteen days free, no credit card.